Invoice Date: Tracking Number: Ship Date: |
add border | ||||
---|---|---|---|---|
Item # | Product Description | Qty. | Price per Unit | Cost |
Subtotal | |
Tax | |
Shipping | |
TOTAL PAYABLE |
How-to guides, articles, and any other content appearing on this page are for informational purposes only, do not constitute legal advice, and are no substitute for the advice of an attorney.
A business makes its profits by receiving money for selling a product or providing a service. This is where the right invoice can make all the difference. An invoice must detail how much is owed, to and from whom, for what services, and when and how the sale was made or service provided.
A correctly drafted invoice provides for much more than easy collection —it stores critical business data, notifies customers, and stores important tax information for tax season. The right invoice will let you track customer data and create a repository of critical product information.
Your invoice must include essential information in a simple and straightforward manner. An invoice template can set you on the path to creating the right documents for your business. With our free invoice template, save time and generate professional invoices much faster and easier. Your company can get more for its products and services while reducing potential losses, which translates into increased profits and better business relationships.
Keep an invoice log to track outgoing invoices and incoming payments. Poor recordkeeping could cost your company thousands of dollars.
Establish a system for processing payments and tracking invoices. Designate one employee to record all of the company’s transactions, even if duplicate records are kept in another department or with a second employee.
Review your invoice and accounting procedures regularly. Errors caught early are easier to correct.
If a customer’s payment is not received by the due date, send a written notice of this overdue amount immediately. A delay in notification will delay payment.
Include specific instructions and contact information on the invoice. The easier to follow or interpret, the faster you’ll get your money. Some basic details you can include when you send invoices are the customer’s information, invoice number, billing date, payment details, your own logo, and payment terms.
Your correspondence with customers (including late payment notices) should be kept in an organized and accessible file. If a dispute occurs, these documents will be useful in supporting your case.
Using language like “payable on receipt” or “due 30 days after receipt” can be problematic because you do not know when the invoice was received. It’s better to include a due date or make the due date a specific number of days after receiving the invoice.
Creating your own invoice is a straightforward process that ensures you get paid faster and on time.
With these key elements, your personalized invoice will be professional, easy to understand, and ready for efficient transactions. You can also use accounting software, invoice generator, or online invoice templates to create a custom invoice faster and provide a professional look to your invoices.
Obtaining a free and professional invoice template is convenient and simple. Numerous online platforms offer a variety of professionally designed free invoice templates that you can easily download. Use LegalZoom's invoice template for your recurring invoices and billing requirements, which can be downloaded as a .pdf file for free. If you need to customize your invoices further, you can even pay for a single template and easily edit and format them based on your needs.
Creating a blank invoice for businesses is easy.
This simple approach allows for easy customization while maintaining a professional and organized appearance.
Collect payments faster from your customers with a clear and concise invoice. You can use an invoice template to kickstart your invoice creation process. An invoice template includes details like how much a buyer/purchaser owes, when the payment is due, and what the buyer gets in return from the seller. Instead of making verbal payment agreements, a professional invoice streamlines the process and creates a better impression for your company.
To create your invoices much faster using a template, you need to know details such as: