How to Use an LLC for Vehicle Ownership

What does LLC vehicle ownership mean?

LLC vehicle ownership means that a car, truck, or other vehicle is titled and registered under the LLC’s name instead of yours. The vehicle becomes part of your business assets rather than your personal property. It’s common for vehicles used mainly for business purposes, such as transporting equipment or delivering goods.

Advantages of owning a vehicle through an LLC

An LLC purchasing a vehicle offers several benefits. If you’re considering this move, here’s how it could help your business:

• Liability protection. The primary advantage of LLC vehicle ownership is liability protection. If the vehicle is ever involved in an accident that results in a lawsuit, the LLC may be primarily responsible for paying damages.
• Tax deductions. The LLC is entitled to tax deductions for its use of the vehicle. The deduction can be based on a standard business mileage rate set by the Internal Revenue Service or on the actual vehicle-related expenses.
• Privacy. An LLC purchasing a vehicle offers privacy because the business name, rather than your own, appears on public records.

Potential drawbacks of owning a vehicle through an LLC

It’s also worth considering the drawbacks of owning a vehicle through an LLC before making your decision:

• Higher insurance costs. Commercial auto insurance policies are required for LLC-owned vehicles. These policies usually have higher insurance premiums.
• Financing challenges. Getting a loan for a business vehicle may require personal guarantees. Interest rates might also be higher than for a personal vehicle.
• Usage restrictions. To maintain liability protection and tax benefits, you must use the LLC-owned vehicle mainly for business purposes. Frequent personal usage might raise red flags if you get audited.

How to purchase a vehicle under an LLC

As a legal entity, an LLC can purchase motor vehicles from a dealership or other third party. In that case, the financing, vehicle registration, and insurance should all be done in the LLC’s name. Here’s what you need to know.

1. Establish the LLC and obtain an EIN

First, create an LLC according to your state’s laws. In most states, the Secretary of State website explains how to do this. Generally, you have to file articles of organization and pay a filing fee. Some states also require you to publish a newspaper notice. You can file this paperwork on your own or through an online legal service provider. 

It's a good idea to prepare an operating agreement that describes how you will run your business, and you’ll also need to apply for an employer identification number (EIN) through the IRS. The EIN is your LLC’s tax ID, and you’ll need it to open business accounts, get loans, and register business vehicles.

2. Secure financing

Next you’ll need to find financing. Some lenders specialize in business auto loans and may offer terms based on your LLC’s creditworthiness. Shop around and compare interest rates and terms from dealerships, banks, and credit unions.

Be prepared for the possibility you’ll need a personal guarantee, especially if your LLC has a limited credit history. This means you agree to personally repay the debt if the LLC doesn’t meet its financial obligations.

3. Purchase the vehicle

List the LLC as the buyer on all paperwork to show the business owns it and keep it separate from your personal assets. This includes the bill of sale, which proves the purchase, and the title application, which officially registers the vehicle. If you’re financing the vehicle, the loan documents also need to list the LLC as the borrower.

4. Register and insure the vehicle

Visit your Department of Motor Vehicles (DMV) to register the vehicle under your LLC’s name. Be ready to provide documents like your articles of organization and EIN. Depending on your business type, you might need commercial plates or permits. 

Don’t forget to purchase commercial auto insurance that covers everything you need. For example, if your business involves transporting goods, you’ll need coverage to protect the value of your cargo.

How to transfer a personal vehicle to an LLC

If you intend to transfer the title of a personal vehicle you already own to your LLC, these are the steps to follow.

1. Evaluate the decision

Do some research on LLC vehicle ownership and think about whether your business expenses will rise. Contact your insurance company and let them know that you plan to transfer your vehicle’s title to the LLC. The LLC may have to purchase a business policy, which may have higher premiums than your personal policy.

If you have an outstanding loan on the private vehicle, you should also contact your lender. They have to give permission for you to transfer the title, and they may want you to pay off your personal loan and negotiate a new one in the LLC's name. The new loan might have higher interest rates.

2. Consult with professionals

State laws vary, so speak with a legal adviser and a tax professional in your state to understand how LLC vehicle ownership might affect your liability protection and taxes. For example, as the vehicle’s purchaser, the LLC may have to pay a state sales and use tax on the purchase. Mistakes can lead to penalties or personal liability later on.

3. Transfer ownership

Once you’re confident in your decision, prepare a bill of sale transferring the vehicle's ownership to the LLC. A bill of sale is a document used to record a property sale, and you’ll need it to register the vehicle under the LLC and make insurance claims. The seller usually prepares it, including transaction details like the LLC’s name, the vehicle identification number, and the sale amount (even if it’s just $1 to formalize the transfer).

4. Update registration and insurance

Next, have the LLC apply to the DMV or county treasurer for a new certificate of title. An LLC can only act through its owners, called members or managers, so if you are a member or manager, you can handle the necessary paperwork on its behalf. You should also check with the DMV about any additional steps to register the vehicle in the LLC's name.

After you update the vehicle registration, contact your insurance company to switch to a commercial auto insurance plan. Be sure the LLC is named as the insured on the policy.

Tax implications

LLC vehicle ownership has several key tax implications. A tax professional can explain more about the benefits and drawbacks.

• Depreciation. Your LLC can claim depreciation, which allows you to deduct the vehicle’s decline in value over time as a business expense.
• Expense deductions. You can write off many costs for business vehicles, including gas, maintenance, registration fees, parking, tolls, and other vehicle-related expenses. If you use the vehicle for both personal and business purposes, you can only deduct the portion of vehicle expenses related to business activities.
• Record-keeping. To avoid issues with the IRS, you should keep detailed records for business vehicles. Maintain mileage logs and save receipts for fuel, maintenance, insurance, and other vehicle expenses.

Legal considerations

As the business owner, it’s up to you to follow regulations and compliance requirements:

• State regulations. LLC vehicle ownership rules vary, so research your state’s requirements or consult a legal expert. For example, some states require additional documentation or fees to register a vehicle under an LLC.
• Proper use. Typically, you must use the vehicle for business purposes more than 50% of the time to maintain liability protection and tax benefits. If you mix personal and business use, keep detailed records of your business expenses.
• Documentation. If legal questions arise, you’ll need accurate and complete documentation to prove LLC vehicle ownership, including the bill of sale, title, and registration, as well as insurance policies.

LLC vehicle ownership can be complex, especially if you use the vehicle for both personal and business purposes. Working with a legal adviser is the best way to be sure you comply with all regulations, protect your personal assets, and file your taxes properly.

FAQs

Can a limited liability company own a vehicle?

Yes, an LLC can own a vehicle, but the vehicle must be titled and registered under the business entity rather than an individual’s name. This setup legally makes the vehicle a business asset, which can provide liability protection, financial advantages, and potential tax deductions.

Should I put my private vehicle in my LLC name?

If you primarily use the car for business, putting it in your LLC’s name can offer tax deductions and help protect your personal assets. Consult a legal or tax professional to determine the right move.

What types of businesses commonly use LLC vehicle ownership?

Businesses that rely heavily on vehicles, such as contractors, delivery services, and real estate agents, can benefit from LLC vehicle ownership. However, any business owner that uses a vehicle extensively for client meetings or project needs might benefit.

Do LLC-owned vehicles require special insurance?

Yes, LLC-owned vehicles typically require commercial auto insurance policies, which cover multiple drivers, higher mileage, and liability for goods. While it may cost more, the added protection helps safeguard the business entity.